Assistant Director of Admissions Records, Enrollment Services - State (Hybrid)

Minimum Qualifications: 

• Bachelor’s degree 
• 3 years of experience in admissions, records or registration management in higher education environment

Preferred Qualifications: 

• 5 years of experience in admissions, records or registration management in higher education environment, including supervision of staff and management of operations. 
• 5 years of experience working in medical education.

Job Summary: 
Provide organizational and supervisory skills in the effective management of the daily operations in admissions and records processes for five UTMB Schools.

Job Duties:

• Work with Director of Admissions and Records to develop, manage and evaluate the daily operations, including business processes and workflow management. Serve as the primary backup to the Associate Director in their absence. 
• Provide direction, leadership and daily management to support staff and be responsible for day-to day operations to ensure that application, registration and records processing is accurate and timely. 
• Work with the Director to evaluate the admissions staff, develop annual goals and objectives and provide direction and support as needed to ensure the mission and goals of the department are met. 
• Act as liaison in the admissions, registration and records process for UTMB schools following federal and state guidelines and to assure quality customer service, open communication and support to Student Affairs Offices, Admissions Committees, and Academic Offices. 
• Effectively communicate, verbally and in writing, with staff, applicants/students, departmental contact and outside entities regarding admission, registration and records related matters/issues. Proactively resolve applicant/student issues and articulate, explain and/or take action to meet the needs of the student/customer. 
• Coordinate the coding and monitoring of Texas Core Curriculum and prerequisite course validation and perform final audits on records of accepted students to assure all matriculation requirements have been met. 
• Responsible for the daily processing, maintenance, and oversight of the records and registration processes. This includes but is not limited to: Class Schedule Maintenance, Term Activation, Program Maintenance, Plan Maintenance, Enrollment, Add/Drop Enrollment Withdrawals, Term Withdrawals, Enrollment Cancellations, Term Cancellations, Grades Posting, Grades Approval, Transcript Text, Academic Probations, Leave of Absence, Degree Audits, Enrollment Verifications, Degree Verifications, Official Transcripts, etc. 
• Assist with the administrative oversight of the curriculum and related courses. Assists in overseeing policies and procedures as they relate to curriculum. 
• Assist with records and registration reports on both the state and federal level to ensure accuracy and timely completion, as required by all laws and regulations including UT System Regulations and federal and state laws and regulations.
• Assist with creation and maintenance of academic advisement reporting. 

Marginal or Periodic Functions: 

• Adheres to internal controls and reporting structure. 
• Performs related duties as required. 

Knowledge/Skills/Abilities

• Vocational/special training. 
• Analytical/interpersonal skills. 
• Physical or mental abilities. 
• Demonstrated competencies.

Salary Range:
Commensurate with experience.