Business Coordinator - ITS-Business Operations

Minimum Qualifications:

Associate’s degree or equivalent and 2 years of office related experience.

Preferred Qualifications:

• Knowledge and experience working with Excel spreadsheets.

• Familiar with Microsoft Office products and PeopleSoft

• Relevant UTMB experience.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

(Ability to perform tasks and responsibilities on own initiative, ensuring process and operational continuity of various administrative and business management activities.)

Job Duties:

• Serve as the primary liaison for the Konica Minolta refresh initiative across all UTMB campuses and departments.

• Coordinate with IT Services, vendor(s), and customer departments to ensure seamless deployment, installation, and transition of Konica Minolta devices.

• Develop and manage project timelines, ensuring alignment with institutional service level agreements and deadlines.

• Collaborate with Konica Minolta representatives and internal procurement teams to manage contracts, service agreements, and equipment delivery schedules.

• Maintain and update documentation related to the equipment refresh process, including workflows, asset tracking, and service protocols.

• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations.

• Identify potential risks to timelines or service delivery and develop mitigation strategies.

• Ensure that business continuity is maintained during equipment transitions, minimizing disruption to end users.

• Must demonstrate ability to work with all levels of management and staff.

• Assists in the development of budgets within IT Services and IT Service Center areas.

• Monitors the status of budgets, including income and expenditures.

• Identifies variances in expenditures and reports to customers as appropriate.

• Maintains detailed reports and records of data.

• Assists in the preparation of detailed financial, statistical, and annual reports.

• Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.

• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

• Creates, maintains, and manipulates databases and spreadsheets.

• Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

• Schedules, coordinates, and organizes appointments, meetings, and rooms.

• Serves as liaison with other departments regarding inventory control, equipment and maintenance repair, purchasing, and other administrative matters.

• Contributes ideas and suggestions for improvements to processes.

• Adheres to internal controls and reporting structure.

• Supports the department by performing all other duties as assigned.

Knowledge/Skills/Abilities:

• Must be able to think independently and make decisions as necessary.

• Ability to analyze and identify the need to adjust procedures for improved efficiency.

• Must be organized and detail-oriented.

• Must be able to partner and communicate with all levels of management and staff.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Partial Remote, on-site as needed. Monday through Friday, 8 am to 5 pm, and as needed on occasion.