Coordinator II, Instruction Management Office (IMO) (Galveston)

Minimum Qualifications: 

• Associate's degree or equivalent; 3 years related experience.

Preferred Skill/Competency:

• Incumbent should be competent in MS Word, Excel, Power point, Outlook E-mail, Microsoft Web Expression (or other web development software), experience with Blackboard, Gradebook and Access.
• Prefer experience with ONE45, ExamSoft and Examplify.
• Prefer applicant with medical terminology experience and spelling aptitude.
• Ability to work well and in a collaborative manner in a team environment as well as independently when necessary
• Excellent written and verbal communication skills
• Excellent time management skills highlighting abilities to multi-task multiple projects, prioritize, organize, strategically plan, problem solve and meet deadlines in an organized and detail-oriented manner.

Preferred Work Experience:

• Prefer applicant with 3 years of experience coordinating academic or educational programs.
• Prior work with faculty members and/or upper-level management

Preferred Qualifications: 

• Prefer applicant with 3 years of experience coordinating academic or educational programs.
• Prior work with faculty members and/or upper-level management

Job Description:

To manage activities for a project or program.

Job Duties:

• Work with students, faculty and staff in the John Sealy John Sealy School of Medicine and in an academic health-science center, coordinating course activities related to students in Years 1 and 2 courses.
• Responsibilities include, but are not limited to:
• Serve as a liaison between and provide assistance to students and teaching faculty.
• Coordinate and provide support for courses in Years 1 and 2  as assigned.
• Ensure specified course goals and objectives are accomplished in accordance with IMC policies and procedures.
• Maintain, update and revise course website(s) in Blackboard.
• Arrange and manage scheduling and room reservations.
• Arrange and attend course committee meetings, staff meetings and training sessions.
• Coordinate course lab activities as assigned.
• Create/edit/produce/publish educational and assessment materials.
• Proctoring SOM exams.
• Create Gradebook templates, prepare and confirm score calculations, post course scores and final grades.
• Maintain confidentiality and follow FERPA guidelines.
• Access, enter course and validate student grades via MyStar system.
• Assist faculty with NBME customized exams editing, implementation and management.
• Assist faculty with preparing weekly quizzes in Examsoft and launching quizzes for students in Examplify software.
• Prepare and manage TBL activities via Allele software.
• Prepare and review course evaluation reports using ONE45 software.
• Document Faculty Teaching Efforts for assigned courses.
• Maintain organized filing system (both digital and paper files) including required pre- and post-course checklists.  Prepare files annually for records retention following appropriate guidelines.
• Support overall function of the Instruction Management Office & staff, with other duties as assigned.
• This cross-functional position supports multiple functions of the Instruction Management Office & staff with other duties as assigned.
• This position requires working physically and in-person at multiple locations across the Galveston campus

Salary Range:
$53,280 - $66,600; Commensurate with experience.