Database Specialist - Development Services

Minimum Qualifications:

Bachelor's degree or equivalent and two years of related experience.

Preferred Qualifications: 

• Expertise in relational databases, preferably MS Access.
• Excellent knowledge of Raiser’s Edge and Microsoft Office
• Excellent skills in MS Access
• Knowledge of gift processing and CASE standards for gift recording
• Ability to edit and create reports and queries to meet departmental needs
• Demonstrated attention to detail and accuracy
• Exhibit initiative, eagerness to learn, and professionalism
• Ability to manage multiple priorities

Job Summary:

Under the direction of the Associate Director, Development Operations, the Database Specialist serves as a database expert and is responsible for the update, improvement, and maintenance of accurate data and reporting using the Raiser’s Edge donor database, reporting, and import software to support the Development Office fundraising efforts. This position fulfills departmental data requirements and provides data analytics, reporting, and program support as needed.

Job Duties:

• Maintains and ensures data integrity and consistency of Raiser’s Edge data (constituent biographical updates, attributes, gift records, etc.) in alignment with Development Office standards.
• Performs daily gift review, verifying the accuracy and entirety of gift data entered into Raiser’s Edge using gift review queries and supporting gift documentation.
• Management of imports, including requesting data files from interdepartmental contacts, maintaining profiles, dictionaries, tables, and project schedules.
• Conducts data integrity projects identified through analysis to support record accuracy, merging duplicate records, ensuring appropriateness, and achievement of lists for development events and mailings.
• Oversees NCOA (National Change of Address) processing and updates, ensuring accurate and up-to-date contact information within donor records.
• Serves as backup for prospect and biographical research as needed, using tools such as Lexis Nexis.
• Maintains routine Raiser’s Edge updates of internal reference lists, including but not limited to UTMB Health Executive Leadership, Government Officials, Advisory Boards, and Committees.
• Manages Webtrax system for Development and Alumni Relations to track computer hardware and maintain connections to the UTMB Health network.
• Reviews and distributes modified pledge reminders using mail merges to ensure timely and accurate donor communication.
• Manages bulk data processing and changes to Raiser’s Edge for appeals, events, and gifts.
• Provides staff and department training on processes and programs when applicable.

Knowledge/Skills/Abilities: 

• Excellent knowledge of Raiser’s Edge and Microsoft Office
• Excellent skills in MS Access
• Knowledge of gift processing and CASE standards for gift recording
• Ability to edit and create reports and queries to meet departmental needs
• Demonstrated attention to detail and accuracy
• Exhibit initiative, eagerness to learn, and professionalism
• Ability to manage multiple priorities

Salary Range: 

Actual salary commensurate with experience.

Work Schedule: 

Onsite, Monday through Friday, 8 am to 5 pm, and as needed on occasion.