Grants Administrator (ASG IV - Galveston)

REQUIRED EDUCATION / EXPERIENCE:

Minimum Qualifications: 

• Bachelor's degree or equivalent and five years related experience in research financial management

 PREFERRED SKILLS/COMPETENCY

• Excel, Access, PeopleSoft applications (HCM, FMS, and Grants), Hyperion and DSS are critical for success in this position.
• Incumbent should be a highly motivated individual.
• Multi-tasking is a crucial skill in this position.
• Individual expected to possess leadership abilities and be able to work in a confidential manner when dealing with employees and other sensitive issues.

JOB DESRCPITION:

The Grants Administrator is the primary post-award support and subject matter expert for the Department of Obstetrics and Gynecology and managing the OB/GYN Grants and Contracts and completing effort reporting. This is a forward-facing position that collaborates with PIs, UTMB Post Award Finance (PAF) and others to actively manage awards under the purview. The Grant Administrator will focus on maintaining monthly PI reports, research effort funding, contract management, grant compliance, budget preparation, and analysis to support our department’s research portfolio's success.

JOB DUTIES:

• Coordinate and monitor research activities and procedures to ensure compliance with appropriate regulations relating to grants and contracts.
• Process HCM funding forms and oversee time and effort reports for research faculty and staff. Responsible for oversight of effort reporting on research accounts.
• Ensure cost sharing is properly federal, state, and institutional policies. Monitor and analyze fiscal controls and troubleshoot issues and/or problems on accounts - project. Meet with Principal Investigators within the departments to facilitate and support their research endeavors.
• Advise Departmental Administrator, Principal Investigators, and staff on fiscal responsibilities and project timelines. Oversee and reconcile revenue and AIR balances on accounts monthly. (perform financial audits at fiscal year end and project period end to ensure proper close-out of all accounts')
• Perform complex accounting assignments and financial analysis, in a busy, highly functional environment.
• Create special ad hoc reports using various system application tables; HCM, FMS, Grants, Hyperion, and ECRT; data extractions are used for the development of statistical analysis.
• Interpret and understand institutional financial systems and develop reports to utilize the data to perform statistical analysis and assess expense and revenue trends related to Restricted (grant/contracts), E&G, MSRDP, Other Designated accounts.
• Provide financial information which enables senior management to make informed long-term and short-term decisions.
• Perform and oversee fiscal adherence to multiple fund groups in all departments and centers. 
• Review the funding source for new hires, ensuring that funding is accurate, and accounts are set up appropriately.
• Review and approve departmental purchase orders, requisitions, travel reimbursements, expense and budget pool transfers.
• Resolve outstanding encumbrance issues.
• Assists with the development and financial management of departmental budgets during budget planning. 
• Work with administration on revenue projections for both clinical and grant related revenue. 
• Assist in the loading and reconciliation of the final approved budget by the SOM.
• Assist with the development of the training of staff for best business practices related to clearing encumbrances, reconciliations, etc.

MARIGINAL OR PERIODIC FUNCTIONS:

• Performs related duties as required.

WORKING ENVIRONMENT:

Standard hospital, clinical and/or office environment.

OTHER:
Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provision of Section 51.215, Texas Education Code. 

SALARY RANGE:
Commensurate with experience